- Features
Solve every procurement challenge,
all in one place.
Every feature is designed backward from customer outcomes.
Here's how newji changes the way you work—across five dimensions.
Reduce Procurement Costs
Systematically optimize unit purchasing prices
Centralize unit prices and terms for every supplier, and systematize quote comparison and bulk price revisions.
Move from “please lower the price” negotiations to data-driven optimal procurement.
Item Management
Manage unit prices, lead times, BOMs, and specifications for every item in one place.
The foundation for comparison, analysis, and purchasing decisions.
Quote Management
Send RFQs to multiple suppliers at once, automatically aggregate responses, and compare.
Make faster decisions on the best procurement source.
Price Revision
Revise prices across all affected items when raw material costs change.
Revision history is recorded and becomes the basis for future decisions.
Quote Sharing Link
Even if your customer doesn’t use newji, they can review and accept your quotation online via a shared link.
Eliminate the “attach PDF → wait for reply” back-and-forth and shorten time to acceptance.
Custom Fields
Add any custom fields to your items—internal management codes, inspection thresholds, country of origin, and more.
Just like adding a column in Excel, your existing business rules transfer straight into the system.
Automate Order Management
Drive manual work as close to zero as possible
Digitize the entire flow from order entry to purchasing, delivery, and invoicing.
Break free from FAX and Excel re-entry, and focus on work that actually matters.
Order Management
Manage both sales orders and purchase orders in a single system. Status, lead times, and partial deliveries are visible at a glance—
you’ll always know exactly where things stand.
Deal Management
Track deal progress from initial inquiry to confirmed order in a pipeline view.
Prevent missed follow-ups and lost opportunities.
Document Generation
Generate PDFs for purchase orders, sales orders, invoices, delivery notes, quotations, item tags, and inspection certificates with one click.
Fully customize your logo, company seal, footer notes, and display columns using templates.
Approval Workflow
Set up multi-level approval workflows for purchase orders and price changes.
Automatic routing by amount balances internal controls with operational speed.
Auto-Generate Purchase Order Drafts from Sales Orders
When a sales order is confirmed, the system explodes the bill of materials (BOM) and automatically prepares purchase order drafts by supplier.
The buyer just reviews the draft and clicks place order.
Change Requests (Lead Time, Partial Delivery, Cancellations)
Exchange requests for lead time changes, quantity adjustments, partial delivery, expediting, and cancellations with suppliers in both directions.
All requests and responses are on record, eliminating “he said / she said” disputes.
Drop-Ship Support
Specify a ship-to address per item. Handle supplier-direct-to-customer flows without any workarounds.
Item tags and delivery notes are automatically addressed to the drop-ship destination.
Multi-Currency Support
Choose from JPY, USD, EUR, CNY, and more on a per-order or per-quote basis.
Manage transactions with overseas suppliers and customers in the same system.
Japan Invoice System Compliance
Supports all five tax categories (standard 10%, reduced 8%, legacy 5%, tax-exempt, and out-of-scope).
Stores the qualified invoice issuer registration number and automatically applies it to invoice PDFs.
Ensure Quality and Compliance
Establish full traceability
Digitize defect management, sample evaluation, and contract management.
Every decision is recorded—who made it, when, and what—so you’re always audit-ready.
Complaint & Defect Management
Record and track the full response to quality issues—from initial occurrence through root cause analysis and corrective action.
Strengthen the effectiveness of your recurrence prevention measures.
Sample Management
Centrally manage the request, receipt, evaluation, and approval workflow for prototype samples.
Build up a knowledge base to inform supplier selection decisions.
Contract Management
Complete the entire contract workflow in the system—from sending to signing to issuing the certificate PDF. Automatic alerts when renewals approach.
RFC 3161 timestamps prevent tampering with execution dates, ensuring evidentiary strength in audits and litigation.
Audit Log
Every data change to items, purchase orders, quotes, and more is automatically logged.
Trace back exactly when, who, and what was changed—fully supporting audits and internal controls.
Eliminate Information Silos
End the “ask the person in charge” bottleneck
Every team member sees the same screen for supplier, item, inventory, and deal information.
Eliminate key-person dependency so work runs at the same quality no matter who handles it.
Company Management
Centrally manage relationships, ratings, and transaction history for every supplier and customer.
When staff change, the full history of every deal transfers seamlessly.
Inventory Management
See real-time inventory quantities and planned receipts and shipments on one screen.
Prevent stockouts and overstock to maintain optimal inventory levels.
Global Search
Search across all data—items, deals, suppliers, and customers—in one place.
Reach the information you need fast and eliminate time spent waiting for answers.
Accelerate Business Decisions
Make data-driven decisions part of daily operations
Order and procurement data is automatically aggregated and visualized.
Move from “gut feel and experience” to decisions grounded in data and facts.
Data Visualization
See monthly PO count, sales order count, pending approvals, and inventory alerts at a glance on KPI cards.
No need to wait for month-end reports—the current picture is there the moment you log in.
CSV Data Export / Import
Bulk-export all data—items, purchase orders, quotes, inventory, contracts, and more—as CSV. Import is supported too.
No data lock-in. Switching to another system is smooth.
Accelerate Operations with AI
AI becomes your procurement partner
Just speak naturally and the AI handles item lookups, purchase order creation, and inventory checks.
AI also handles data migration from other systems automatically. You only need to confirm.
AI Agent
“Check inventory for Supplier A.” “Show me last month’s purchase orders.”—execute 45 skills in plain language.
All data creation and updates require human approval before processing.
AI Import
Upload a CSV or Excel file from your current system and AI automatically recognizes and maps the columns.
Supports four data types: items, suppliers/customers, purchase orders, and quotes. Complete tedious data migration in as little as 2 minutes.
Multi-AI Provider Support
Supports multiple AI models including Claude, GPT, and Gemini.
Choose the best model for your organization, with API keys stored securely using encryption.
What newji delivers
Excel-Free
Zero wasted effort on re-entry and manual tallying.
All your data lives in one system.
No Key-Person Dependency
Consistent quality no matter who handles it.
Operations keep running even when staff change.
Run Lean
AI agents take over procurement tasks.
Build an organization that runs even when you’re short-staffed.
Decide Instantly
Data-driven decision-making as standard practice.
From gut instinct to facts.
Ready to solve your procurement and order management challenges, all at once?
Start with a free download. An ROI simulation is also available.