AI / DX Promotion Office
Your own "AI/DX office",
for JPY 20,000 a month.
No internal IT team, no DX lead — yet AI adoption can't wait.
NEWJI becomes your company's AI/DX office,
handling everything from workflow design to AI agent implementation.
Monthly Fee
¥20,000 (excl. tax)
No setup fee
No lock-in
Scope
DX design
AI agent setup
Ops support
(optional)
Target Teams
Management, Procurement, Sales
R&D, Quality, Finance
General Affairs, and more
Manufacturing DX stalls —
and the root cause isn't on the shop floor.
Tool adoption becomes the goal
Processes are not defined
Progress stalls between departments
No operating rules in place
Roles and accountability are unclear
No visible results — teams give up
That's why NEWJI DX serves as your dedicated "AI/DX office" — from design through implementation.
Talk to Your AI/DX OfficeNEWJI DX is your company's
dedicated "AI/DX office."
An IT department and an AI team — two functions that are costly to staff in-house, available as your external dedicated team.
AI/DX Design
From workflow mapping and to-be processes to roadmaps and tool selection, we design around your actual operations.
Implementation
AI agent setup, workflow automation, and tool rollout are all built by NEWJI.
Operations Support
Regular meetings, continuous tuning, and monthly reports — we run the office for you (+JPY 100,000/month).
First, digitize — then make operations flow
Digitization
The first stage: consolidate data scattered across paper, fax, and Excel into a single source and make information visible.
- Digitizing paper slips
- Registering fax orders in a system
- Moving from Excel management to a database
Digitalization
The second stage: redesign business processes and use data to automate and drive operational efficiency.
- Business process redesign
- Approval process automation
- Cross-department coordination optimization
Most companies stall after digitizing data. →NEWJI takes you all the way to a "self-running" operating design.
Everything we design in your DX engagement
As-Is Process Inventory
Visualize current workflow
Issue Register
Document all identified challenges
To-Be Workflow
Design the target-state process
DX Roadmap
3–12 month action plan
Organization Design
Define roles and accountability
Operating Rules
Weekly/monthly operating cadence
Approval & Authorization Design
Optimize decision-making flow
Tool Selection
Right-sized tool recommendations
KPI Design
Define measurement metrics
One simple price: JPY 20,000/month.
No setup fee. No lock-in. Design and implementation are both included.
Monthly
Base Plan (Design & Implementation)
¥20,000/month (excl. tax)
No setup fee, no minimum term
Best for
SMEs that can't staff an internal IT or DX team, but want to move forward with AI and digitalization
What's included
- DX design: workflow mapping, to-be process design
- Tool selection and rollout planning
- AI agent setup and implementation (done by NEWJI)
- Workflow automation and improvement proposals
Additional costs
Only the AI agent subscription (Claude or similar), contracted under your company's name. Plans start from a few thousand yen per month.
Option
Operations Support
+¥100,000/month (excl. tax)
Added to the base plan
Best for
Companies that want us to run the AI/DX office end to end — operations and internal adoption included
What's included
- Monthly review meetings and chat-based support
- Continuous tuning of your AI agents
- Expansion to new workflows and adoption support
- Monthly reports and improvement proposals
All you need is a minimal environment.
NEWJI handles all the setup and build work. On your side, only these four things are needed.
Minimum environment
No special equipment required. The PCs and internet connection you already use are enough.
- A PC with internet access (Windows / Mac)
- An email address for the person in charge
- An AI agent subscription (Claude or similar, under your company's name)
- Access to the target workflows' documents and data (Excel, core systems, etc. — scope agreed together)
Leave the build to us
Environment setup, initial configuration, and integration into your workflows are all done by NEWJI, your AI/DX office.
- Initial AI agent setup
- Automation built around your workflows
- Tool rollout and integration settings
- Training and handover
The AI agent is contracted under your company's name.
The account, the AI environment we build, and all accumulated data remain your company's assets.
The right tool isn't about "good vs. bad" —
it's determined by your scale and how it will be operated.
We help you select the tools that fit your challenges and company size.
Task Management
Notion
- Start with: task board
- Common pitfall: structure becomes too complex
Asana
- Start with: project management
- Common pitfall: abandoned due to underutilization
Todoist
- Start with: project management
- Common pitfall: abandoned due to underutilization
Communication
Slack
- Start with: channel structure
- Common pitfall: notification overload leads to disengagement
Teams
- Start with: video meetings
- Common pitfall: confusion from running in parallel with email
LINE WORKS
- Start with: video meetings
- Common pitfall: confusion from running in parallel with email
Workflow Automation
n8n
- Start with: simple integrations
- Common pitfall: can't keep up with error handling
Zapier
- Start with: approval flows
- Common pitfall: building too many automations without a design plan
Power Automate
- Start with: approval flows
- Common pitfall: building too many automations without a design plan
Recommended Tools for Manufacturing
From the wide range of DX tools available globally, we recommend the optimal fit for your vision and workflows.
If you'd like guidance on how to organize your manufacturing operations for DX, reach out for a consultation.
In-Person Productivity Tools
Use AI to gather the information you need to decide.
AI tools are not all-powerful. We design the right usage pattern for your workflows.
Meeting Minutes Automation
Recommended tools
First-Response Ticket Handling
Recommended tools
Use AI agents to delegate execution.
Once the data is ready, it's time to act. From routine tasks to code generation, agents move autonomously.
Case studies: building a design that doesn't fail — before implementation
Companies that were stuck in design — and how they started moving.
Why it stalled
Order management ran on fax and Excel with tribal knowledge. One absence brought operations to a halt.
What we designed
As-Is process inventory → Order management flow redesign → Tool selection criteria
How it runs now
Visualizing the workflow locked in operating rules before any tool was deployed.
Why it stalled
Three DX tools were deployed, but the shop floor never adopted them — all abandoned.
What we designed
Usage analysis → Department-level To-Be design → Phased rollout planning
How it runs now
Consolidated to 2 tools in 6 months. Adoption rate exceeded 80%.
Why it stalled
Quality control data was paper-based, making traceability compliance difficult.
What we designed
Current form analysis → Data field design → Operating model and accountability design
How it runs now
Operating design completed before digitization, enabling a smooth system rollout.
Why it stalled
Too many suppliers with quote comparison and lead time responses depending on one person. Cost and lead-time judgment criteria were tribal knowledge, causing growing rework.
What we designed
As-Is process inventory → Defining decision criteria → Quote-to-PO flow design → Approval & authorization design → KPI design
How it runs now
Purchase order decisions were standardized — anyone could make the same quality call. Emergency responses dropped and lead time delay risks became visible.
Why it stalled
Defect and complaint handling was reactive with no recurrence prevention. Inspection records were scattered, making tracing time-consuming.
What we designed
Quality To-Be design → Unified inspection and recording rules → Exception handling flow (defect / correction / re-inspection / shipping hold) → Weekly/monthly operating model design
How it runs now
Inspection and corrective decisions became consistent. Recurrence prevention became standard practice. "Where to stop" was clearly defined, speeding up quality response.
Why it stalled
Maintenance requests were scattered across email and phone, causing missed responses. Priority and assignment were unclear, leading to customer response delays.
What we designed
Inquiry channel consolidation → Receipt-to-resolution To-Be design → SLA and priority rules → RACI-based accountability → KPI design (first-response and completion time)
How it runs now
Response priority and accountability became clear, stabilizing customer service. Progress visibility strengthened coordination between sales and service.
Frequently Asked Questions
Where do we start?
Start with a free 30-minute consultation. We'll listen to your current challenges and recommend where your AI/DX office should start. You don't need to decide on next steps until after that conversation.
Does JPY 20,000/month really include both design and implementation?
Yes. Workflow design, tool selection, and AI agent implementation are all included in the JPY 20,000/month (excl. tax). The only additional cost is the AI agent subscription, contracted under your company's name.
Why is the AI agent contracted under our own name?
So that the account, the AI environment we build, and your accumulated data remain your company's assets. Even if you end the engagement with us, your AI environment stays with you and keeps working.
Is there a minimum contract term?
No. It's a monthly plan with no setup fee and no minimum term. Operations support (+JPY 100,000/month) can be added or removed at any time.
Can we request large-scale system development?
AI agent implementation, workflow automation, and tool rollout are covered by the monthly fee. For large-scale projects such as replacing core systems, we'll scope the work and provide a separate quote.
How much internal time will this require?
We design the engagement to minimize your internal load. We'll show the required time commitment based on your current situation and team.
Can we consult before selecting any tools?
Absolutely. We'll start from your requirements, compare candidates, and build selection criteria from scratch.
Can we use an IT subsidy?
It depends on your situation. We'll work through the eligible scope and application requirements together.
Do you work with small companies (under 50 employees)?
Yes. We tailor the design scope and approach to match your scale.
Can everything be done online?
Yes. We run discovery, design sessions, and reviews entirely online.
Do you support NDAs?
Yes. We can execute an NDA using either your template or ours.
At the heart of DX: AI agents
that automate order management
The data and workflows you put in order with DX can be further accelerated by AI agents. Automatically generate RFQ and purchase order drafts, and answer internal data queries in natural language. Achieve a workflow where humans only press the final "GO" button.
See the Order Management AI Agent →Other Services
Procurement Outsourcing
Hand off RFQ management, lead time tracking, and all supplier communication to NEWJI.
Learn more →OEM / ODM Production
Manufacture finished goods through our OEM partner network in China. NEWJI Seisakusho supports you from prototype to mass production.
Learn more → NEW
Order Management AI Agent
AI auto-drafts RFQs and purchase orders. Answer internal data queries entirely in natural language.
Learn more →Just tell us why your DX has stalled.
A 30-minute free consultation will clarify your next step.