Procedures for obtaining JAN codes and registering distribution when retailers sell their own products

When retailers decide to sell their own products, obtaining a JAN code and registering distribution properly are crucial steps to ensure smooth operations and compliance with industry standards.

A good understanding of these procedures can help businesses in managing their inventory efficiently and fulfilling customer demands seamlessly.

Let’s delve into the essential steps involved in obtaining JAN codes and setting up distribution channels.

What is a JAN Code?

JAN stands for Japanese Article Number, a standard barcode format used predominantly in Japan.

This 13-digit code is part of the GS1 standard, which is recognized internationally, facilitating the identification of products in retail settings around the world.

JAN codes are similar to Universal Product Codes (UPC) used in the United States, allowing products to be scanned and identified easily during the checkout process.

Why Retailers Need JAN Codes

Obtaining a JAN code for your products is vital for several reasons:

– **Streamlined Inventory Management:** JAN codes help keep track of stock levels, making it easier to manage inventory and avoid stockouts or overstock situations.

– **Improved Sales Tracking:** Every sale of a product can be monitored accurately, providing insights into sales trends and helping in forecasting future demands.

– **Enhanced Customer Experience:** Quick scanning of JAN codes at checkout ensures fast service, leaving customers satisfied.

– **Compliance with Retail Standards:** Many retailers require products to have JAN codes for them to be listed on shelves, ensuring compliance with standard regulations.

Steps to Obtain a JAN Code

1. Register with GS1 Japan

To obtain a JAN code, retailers first need to register their business with GS1 Japan, the organization responsible for managing the distribution of barcodes in Japan.

This involves submitting an application and providing necessary business information.

2. Receive a Company Prefix

Once registered, GS1 Japan will issue a unique company prefix to your business.

This prefix forms the first part of the JAN code and is used to identify the company that has manufactured or distributed the product.

3. Assign Product Numbers

Using the company prefix, retailers can generate product numbers for each item they intend to sell.

These product numbers are unique identifiers that distinguish different products within the same company.

Retailers should maintain a record of these assignments for future reference.

4. Calculate Check Digits

The last digit of a JAN code is a check digit, a number calculated based on the preceding digits to ensure data accuracy during scanning.

Retailers can use standard algorithms or online calculators to determine the correct check digit for their products.

5. Generate Barcode Images

With the JAN code complete, retailers need to convert it into a barcode that can be printed on product packaging.

Barcode generation software or services can create these images, ensuring they adhere to size and clarity standards for reliable scanning.

Registering for Distribution

Having obtained a JAN code, the next step is registering your product distribution.

This involves a few essential steps to ensure your products reach retail shelves efficiently.

1. Establish Distribution Channels

Identify potential distribution partners, such as wholesalers or retailers, who can help in getting your products to market.

Building relationships with these partners is key to a successful distribution strategy.

2. Develop a Logistics Plan

A solid logistics plan will outline how your products will move from manufacturing to end consumers.

Consider factors such as transportation modes, warehousing needs, and delivery schedules to optimize the supply chain.

3. Register with Retailers

Once you have identified where you want your products sold, register with chosen retail chains or online platforms.

Each retailer might have specific requirements, including additional forms or certifications needed for product listing.

4. Implement Inventory Management Systems

Using inventory management systems will help track product movement through the distribution chain.

These systems can work with JAN codes to provide real-time data on stock levels and sales activity.

5. Monitor and Adjust

Regularly review distribution performance and inventory data to make informed adjustments to your strategy.

Monitoring allows you to identify any bottlenecks in the supply chain or opportunities for further efficiency improvements.

Conclusion

Navigating the process of obtaining JAN codes and registering your distribution effectively is crucial for retailers selling their own products.

By understanding these steps and integrating them within your business operations, you ensure that your products are ready for the market while complying with industry standards.

Taking the time to manage these processes carefully benefits not only your business but also contributes to a positive experience for your customers.